School ERP Software
School ERP System VER 2.0.1, developed by Chip Intel Links, is a comprehensive educational management solution designed to streamline administrative, financial, and academic operations for schools. With a user-friendly interface and a "Back to School" themed dashboard, it supports tasks like fee management, student tracking, and reporting, tailored for Kenyan educational institutions...
School ERP System VER 2.0.1 by Chip Intel Links: Features and Modules Overview
School ERP System VER 2.0.1, is a comprehensive educational management solution designed to streamline administrative, financial, and academic operations for schools. With a user-friendly interface and a "Back to School" themed dashboard, it supports tasks like fee management, student tracking, and reporting, tailored for Kenyan educational institutions. The system enhances efficiency through real-time updates, automated processes, and robust data management.
| Module/Feature | Key Features | Benefits |
|---|---|---|
| Master | - Centralized configuration for school settings - User role definitions and access levels - System-wide parameter setup | Simplifies initial setup, ensures consistent policies, and secures data with role-based access. |
| Users | - User account creation and management - Password resets and activity logs - Multi-user support with permissions | Facilitates staff/student access, enhances security, and supports scalability for growing schools. |
| Student | - Student profiles with academic and personal details - Attendance and performance tracking - Parent portal integration | Improves student oversight, enables personalized support, and strengthens parent-school communication. |
| Library | - Book cataloging, borrowing, and return tracking - Fine management for overdue items - Inventory updates | Enhances resource availability, reduces lost items, and streamlines library operations. |
| Examination | - Exam scheduling and result management - Grade book and report card generation - Analysis of student performance | Automates assessment processes, ensures accuracy in grading, and supports data-driven educational decisions. |
| Employee | - Staff profiles, roles, and qualifications - Leave and duty assignment tracking - Performance evaluations | Centralizes HR data, improves workforce management, and ensures compliance with labor regulations. |
| Employee Payroll | - Salary calculations, deductions, and payslips - Statutory filings (e.g., NSSF, NHIF) - Overtime and bonus processing | Automates payroll, ensures timely payments, and simplifies tax compliance for Kenyan schools. |
| Billing | - Fee structure setup and invoicing - Payment tracking and overdue alerts - Multi-payment method support | Streamlines fee collection, reduces arrears, and provides clear financial records for parents. |
| Voucher | - Receipt generation for payments - Refund and adjustment processing - Audit trail for transactions | Enhances transparency, facilitates refunds, and maintains accurate financial documentation. |
| Barcode | - Asset tagging with barcode scanning - Library book and inventory tracking - Check-in/check-out automation | Improves asset management, reduces manual errors, and speeds up inventory audits. |
| Records | - Archival of student, staff, and financial data - Searchable database with filters - Backup integration | Ensures long-term data retention, supports audits, and protects against data loss. |
| Reports | - Customizable attendance, fee, and exam reports - Summary dashboards and trends - Exportable formats (PDF/Excel) | Provides actionable insights, aids in school planning, and supports regulatory reporting. |
| Logs | - System activity tracking (logins, changes) - Error logs for troubleshooting - User session monitoring | Enhances security, aids in system maintenance, and ensures accountability. |
| SMS | - Automated alerts for fees, attendance, or events - Bulk messaging to parents/staff - Integration with local gateways | Improves communication, keeps stakeholders informed, and boosts engagement. |
| Backup | - Scheduled data backups to cloud/local - Restore functionality with version history - Encrypted storage | Protects against data loss, ensures continuity, and complies with data protection standards. |
| Recovery | - Data recovery from backups - Rollback options for errors - System health diagnostics | Minimizes downtime, restores critical data, and maintains operational integrity. |
| Help | - In-app support guides and FAQs - Contact support via 0724 741314 - Real-time chat assistance | Empowers users, reduces support tickets, and ensures quick resolution of issues. |
| About | - System version (2.0.1) and developer info - Feature updates and changelog - Licensing details | Keeps users informed, supports upgrades, and clarifies usage rights. |
| Logout | - Secure session termination - Automatic timeout settings - Activity summary on exit | Protects user data, prevents unauthorized access, and ensures session hygiene. |
| School Fee Payment | - Online/offline payment processing - Fee structure customization - Receipt generation | Simplifies fee collection, accommodates diverse payment methods, and improves cash flow. |
| Hostel Fee Payment | - Boarding fee invoicing and tracking - Room assignment linkage - Late fee notifications | Manages hostel finances efficiently, ensures occupancy billing, and reduces payment delays. |
| Bus Fee Payment | - Transport fee allocation per route - Payment status monitoring - Integration with student records | Streamlines transport revenue, ensures fair billing, and supports logistics planning. |
| Boarding Fee Payment | - Meal and accommodation fee tracking - Daily/weekly billing options - Parent payment portals | Enhances boarding house management, ensures timely collections, and improves student welfare. |
| Due List | - Outstanding fee reports by student/class - Automated reminders via SMS - Prioritization of overdue amounts | Reduces arrears, improves cash flow, and maintains financial discipline. |
| Student Profile | - Comprehensive student records (grades, health, conduct) - Photo ID and contact details - Update logs | Provides a holistic view of students, aids in counseling, and supports record-keeping. |
| Day Book | - Daily financial transactions log - Cash in/out summaries - Reconciliation support | Tracks daily revenue/expenses, ensures financial accuracy, and supports end-of-day reviews. |
| Daily Income | - Breakdown of income sources (fees, events) - Real-time updates - Exportable summaries | Provides clear revenue insights, aids budgeting, and supports financial planning. |
| Fee Structure | - Customizable fee categories (tuition, extra-curricular) - Annual updates and discounts - Multi-term support | Ensures flexible billing, accommodates school policies, and simplifies fee adjustments. |
School ERP System VER 2.0.1 by Chip Intel Links offers a robust platform to manage educational institutions effectively, with a focus on Kenyan schools' needs like SMS notifications and payroll compliance. Its intuitive design, as shown in the dashboard, supports administrators (e.g., "admin" ) with real-time tools. Contact us for support or a demo to customize it for your school.
