LinkPOS ERP
LinkPOS ERP is a powerful all-in-one business management software tailored for Kenyan retailers, wholesalers, and manufacturers. It streamlines retail, inventory, finance, and production operations across multiple locations, ensuring seamless compliance with KRA regulations through integrated eTIMS and M-PESA support...
LinkPOS ERP: Features and Modules Overview
LinkPOS ERP is a powerful all-in-one business management software tailored for Kenyan retailers, wholesalers, and manufacturers. It streamlines retail, inventory, finance, and production operations across multiple locations, ensuring seamless compliance with KRA regulations through integrated eTIMS and M-PESA support. The latest enhancements focus on manufacturing efficiency, instant mobile payments, and automated tax invoicing, reducing manual processes and driving growth.
| Module/Feature | Key Features | Benefits |
|---|---|---|
| Multiple Location Management (Warehouse/Store) | - Centralized control over branches, stock transfers, and inter-location reporting - Real-time synchronization of inventory and sales data | Enables scalable operations for multi-site businesses, minimizes stock discrepancies, and optimizes resource allocation across Kenyan locations. |
| Promotions & Discounts | - Configurable promo rules (buy-one-get-one, percentage off) - Time-bound campaigns with auto-application at checkout | Boosts sales volume, attracts customers, and increases loyalty through targeted marketing without manual adjustments. |
| Customer Display (Normal & Colored) | - On-screen display for customers showing items, totals, and promotions - Customizable colored interfaces for visual appeal | Enhances customer experience at checkout, reduces errors, and supports faster transactions in busy retail environments. |
| Product Master / GRN / Purchase Order / Return / Sales Return | - Comprehensive product catalog with barcodes and variants - Goods Received Note (GRN) tracking, PO automation, and return processing | Streamlines procurement and returns, ensures accurate stock levels, and prevents overstocking or shortages in dynamic Kenyan markets. |
| Production Module (NEW) | - Raw material tracking, assembly workflows, and finished goods costing - Real-time production monitoring with automation | Improves manufacturing efficiency, provides cost insights, and integrates production data with inventory for end-to-end visibility. |
| M-PESA Integration (NEW) | - API-based acceptance of Safaricom mobile payments - Instant transaction reconciliation and receipts | Speeds up payments, reduces cash handling risks, and caters to Kenya's mobile money dominance for seamless customer transactions. |
| eTIMS Integration (NEW) | - KRA-compliant electronic invoicing via Virtual Sales Control Unit (VSCU) - Automatic tax reporting and audit trails | Ensures effortless regulatory compliance, automates filings, and avoids penalties while maintaining accurate financial records. |
| Accounting Control | - General ledger, trial balance, and reconciliation tools - Multi-currency support for Kenyan Shilling transactions | Centralizes financial oversight, minimizes errors, and supports informed budgeting and cash flow management. |
| User Rights Management | - Role-based access controls and permission levels - Activity logging for security | Protects sensitive data, prevents unauthorized actions, and ensures accountability in multi-user environments. |
| Payroll & Banking Master | - Employee payroll processing with deductions and payslips - Bank reconciliation and direct deposit integration | Automates HR finances, ensures timely payments, and complies with Kenyan labor regulations for efficient staff management. |
| 15+ Detailed Reports | - Customizable sales, inventory, and financial reports - Export options in PDF/Excel | Delivers actionable insights quickly, aiding decision-making and performance tracking across business functions. |
| Bulk SMS & Email Notifications | - Automated alerts for low stock, promotions, or due payments - Integration with local SMS gateways | Improves communication efficiency, enhances customer engagement, and reduces manual follow-ups for better retention. |
| Credit Customer Management | - Credit limit tracking, aging reports, and invoice reminders - Partial payment handling | Manages receivables effectively, reduces bad debts, and supports credit sales growth in Kenyan retail. |
| Supplier Management | - Vendor database with performance ratings and payment history - PO negotiation and delivery scheduling | Strengthens supply chain reliability, negotiates better terms, and ensures timely procurement. |
| Auto Closing Report & Daily Sales Reports via Email | - End-of-day automated summaries and emailed dashboards - Shift-wise sales breakdowns | Saves time on reporting, provides daily oversight, and enables remote monitoring for business owners. |
| Expenses Control | - Categorization, approval workflows, and variance analysis - Integration with accounting for real-time tracking | Controls operational costs, identifies leaks, and supports profitability analysis. |
| Loyalty Point Management | - Point accrual and redemption system - Tiered rewards based on purchase history | Drives repeat business, personalizes customer incentives, and boosts long-term loyalty. |
| Terminal Control | - Multi-terminal support for POS devices - Centralized configuration and monitoring | Facilitates high-volume sales, ensures consistency across devices, and scales for growing stores. |
| Salesman Master | - Salesperson profiles with targets and commission tracking - Performance dashboards | Motivates staff, tracks individual contributions, and aligns incentives with business goals. |
| Profit & Loss Reports & Balance Sheets | - Automated P&L generation with drill-downs - Consolidated balance sheets for periods | Provides clear financial health snapshots, supports tax prep, and informs strategic planning. |
| Journal & Ledgers | - Double-entry journaling and sub-ledger maintenance - Audit-ready transaction logs | Ensures accurate bookkeeping, facilitates compliance audits, and integrates with eTIMS for seamless reporting. |
| Automatic Data Backup | - Scheduled cloud/local backups with encryption - Restore functionality for recovery | Safeguards business data against loss, ensures continuity, and complies with data protection standards. |
| Price Levels & More! | - Tiered pricing for customers/wholesale/retail - Dynamic adjustments and margin controls | Maximizes revenue through flexible pricing, adapts to market changes, and optimizes profitability. |
By integrating these modules, LinkPOS ERP creates a unified platform that automates workflows, enhances compliance, and scales with your Kenyan business. It's cloud-ready for accessibility and offers mobile support for on-the-go management. For a tailored demo, contact the provider to explore integrations with existing tools.
